Who am I?
Alden
& Maria Taylor at 1 Enid Blyton Corner, Droitwich, WR9 7HY, we take the issue of security and data protection very seriously
and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from
the 25th May 2018, together with any domestic laws subsequently enacted.
I am notified as a Data Controller with the Office of the Information Commissioner under registration number
Z347970X and I am the data controller of any personal data that you
provide to us.
Our Data Protection Officer is Alden Taylor.
Any questions relating to this notice and our privacy practices should be sent
to rooms@studentroomsworcester.co.uk
How we collect information from you and what information we collect
We collect information about you:
· From your application for accommodation
· From communications with you via email and text
We collect the following information about you:
· Tenant name, e-mail address, telephone number, Date of Birth, address (including
any previous addresses), Gender, National Insurance Number, nationality, next of kin, name of university or college where
you are studying, the name of friends that you are staying with (if applicable);
· Guarantor name, e-mail address, telephone number, Date of Birth, address (including
any previous addresses), National Insurance Number, nationality;
· Property address; term, rent, deposit, utility and service responsibilities;
Why we need this information about you and how it will be used
We need your information and will use your information:
· to undertake and perform our obligations and duties to you
in accordance with the terms of our contract with you;
· to enable us to supply you with the services and information which you have requested;
· to help you to manage your tenancy;
· to carry out due diligence on any prospective tenant and/or
guarantor, including whether there is any money judgements against them, or any history of bankruptcy or insolvency;
· to analyse the information we collect so that we can administer,
support and improve and develop our business and the services we offer;
· to contact you in order to send you details of any changes to our suppliers which
may affect you; and
· for all other purposes consistent with the proper performance
of our operations and business.
Sharing of Your Information
The information you provide
to us will be treated by us as confidential and will be processed only by any third party, acting on my behalf, within the UK/EEA
We may disclose your information to other third parties who act for us for the purposes set out in this notice
or for purposes approved by you, including the following:
· If we enter into a joint venture with or merge with a business entity, your information
may be disclosed to our new business partners or owners;
· To carry out due diligence on you as a prospective tenant/ guarantor, including
but not limited to the carrying out of affordability checks, due diligence checks and the obtaining of references from relevant
parties, whose data you have provided;
· If you request so, your information shall be disclosed in order to determine if there are any
money judgements against you, as the prospective tenant/guarantor, or to determine if they have a history of bankruptcy or
insolvency;
· If you are unable to make payments under your tenancy, your
information may be disclosed to any relevant party assisting in the recovery of this debt or the tracing of you as a tenant;
and
· In the creation, renewal or termination of the tenancy, your
information will be disclosed to the relevant local authority, tenancy deposit scheme administrator, service/utility provider,
freeholder, factor, facilities manager or any other relevant person or organisation in connection with this.
Unless required to do so by law, we will not
otherwise share, sell or distribute any of the information you provide to us without your consent.
Transfers
outside the UK and Europe
Your information will only be stored within the
UK and EEA
Security
When you give us information we take steps
to make sure that your personal information is kept secure and safe.
How long we will keep your information
We review our data retention periods regularly and will only hold your personal data for as long as is necessary
for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set
out in any relevant contract I have with you.
Your Rights
You have the right at any time to:
· ask for a copy of the information about you held by us in
our records;
· require us to correct any inaccuracies in your information;
· make a request to us to delete what personal data of yours
we hold; and
· object to receiving any marketing communications from us.
If you would like to exercise any of your rights
above please contact me/us atrooms@studentroomsworcester.co.uk
Should you wish to complain about the use of your information, we would ask that you contact us to resolve
this matter in the first instance. You also have the right to complain to the Information Commissioner’s Office in relation
to our use of your information. The Information Commissioner’s contact details are noted below:
England:
Information Commissioner’s
Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1133
Email: casework@ico.org.uk
Scotland:
Information
Commissioner’s Office
45 Melville Street
Edinburgh
EH3 7HL
Telephone: 0131 244 9001
Email: scotland@ico.org.uk
Wales:
Information Commissioner’s Office
2nd Floor
Churchill House
Churchill Way
Cardiff
CF10 2HH
Telephone: 029 2067 8400
Email: wales@ico.org.uk
Northern Ireland: Information Commissioner’s
Office
3rd Floor
14 Cromac Place
Belfast
BT7 2JB
Telephone: 028 9027 8757
Email: ni@ico.org.uk
The accuracy of your information is important to us - please help us keep our records updated
by informing us of any changes to your email address and other contact details.
